Introducing Field Audit:Simple, Accurate Tool Audits for Field Teams
Start Tracking NowKeeping track of tools and equipment in the field is one of the toughest challenges for construction companies and contractors. While ToolWorks already helps you perform Stock Audits at warehouses, tool cribs, and storage locations, there’s been a missing piece: auditing the tools that are directly in the custody of your crew in the field.
That’s why we’re excited to introduce Field Audit, also known as Custodial Tool Audit—a new ToolWorks feature designed to bring accountability, accuracy, and simplicity to auditing tools assigned to individual users.
What is Field Audit?
Field Audit allows admins to assign audit tasks to field users, making it easy to tally the physical tool count against what’s in the ToolWorks database. Beyond just confirming counts, users can also update the condition and location of tools, ensuring you always have accurate, real-time data.
The process is simple:
- Admin assigns audit task → User gets notified on mobile or dashboard.
- User starts audit → Scan tools, adjust quantity, add notes on condition or location.
- Progress tracked in real-time → Admin can see updates as the audit happens.
- Audit completed → Data instantly reconciles with the system.
Advanced Field Audit: Delegate or Audit by Location
For larger projects, we know audits can’t always be managed by individual users alone. That’s where Advanced Field Audit comes in.
- Delegate Audit – Admins can assign audits to a Foreman, Superintendent, or another trusted user, so audits can still be completed without bottlenecks.
- Audit by Location – Set up an audit for all users at a specific location at once. ToolWorks automatically creates individual audit tasks for each user, streamlining the process across your workforce.
Key Benefits of Field Audit
- ✅ Accurate Tool Counts – Match physical counts with database records in minutes.
- ✅ Track Tool Location – Capture the current location of every tool, reducing loss or misplacement.
- ✅ Condition Monitoring – Get real-time feedback on tool condition to plan maintenance or replacements.
- ✅ Boost Accountability – Keeps every user mindful of the tools in their custody.
- ✅ Easy to Use – Simply scan tools with your mobile device, no complicated steps.
Why Field Audit Matters
In construction and contracting, even small tool mismanagement can add up to major losses over time. With Field Audit, ToolWorks bridges the gap between warehouse-level audits and field-level accountability. Whether you’re managing a few crews or multiple job sites, Field Audit ensures that you always know:
- Which tools are with which user
- Their condition and readiness for work
- Their exact location
This level of visibility reduces tool loss, improves accountability, and helps companies save money and time.
Permissions & Visibility
To keep data secure and workflows clean, Field Audit tasks can only be performed by users with the Field Audit permission assigned. When audits are delegated, the audited user can view the audit details but cannot make changes, keeping the process transparent and controlled.
Final Thoughts
Field Audit takes the power of ToolWorks out of the warehouse and puts it directly into the hands of your field crews. Combined with Stock Audits, it gives your business a complete picture of tool inventory—from the warehouse to the job site.
By making audits simple, accurate, and mobile-friendly, ToolWorks continues to deliver on its promise of saving your business time, reducing losses, and keeping projects running smoothly.
To learn more about tool tracking and inventory management system that enables easy field audits, check out ToolWorks or Sign up for a free 14-day trial.