External Barcode Scanner Support

Faster, More Reliable Scanning—Anywhere You Work

ToolWorks now supports external barcode scanners across both the web app and mobile app, giving teams a faster and more dependable way to scan tools, equipment, and assets. Whether you prefer a rugged handheld scanner in the field or a USB scanner at a desk, ToolWorks integrates seamlessly—no custom setup, no specialized hardware, and no workflow disruption.

This feature is ideal for organizations that scan high volumes of assets daily and need speed, consistency, and reliability beyond a phone camera.

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Why External Scanner Support Matters

While built-in camera scanning works well in many scenarios, dedicated barcode scanners offer clear advantages for operational teams:

• Faster scan times for high-throughput environments
• Better performance on damaged, dirty, or low-contrast barcodes
• Improved ergonomics for repetitive scanning
• Reduced dependency on camera focus and lighting conditions

With ToolWorks, you can now choose the scanning method that best fits your workflow—without changing how your data is captured or stored.

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Works with USB and Bluetooth Scanners

ToolWorks supports standard USB and Bluetooth barcode scanners that behave like a keyboard (also known as HID scanners). When a barcode is scanned, the scanner “types” the barcode value directly into ToolWorks—just like manual input, but faster and more accurate.

If your scanner supports an auto-enter / carriage return setting (which most do), ToolWorks will automatically process each scan without requiring additional taps or keystrokes.

Popular scanner brands such as Zebra, Honeywell, and similar handheld scanners work out of the box.

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External Scanners on the Web App

For desktop and laptop users, external scanners integrate directly into the ToolWorks web interface.

Common Use Cases

• Tool rooms and warehouses
• Front-desk check-in / check-out stations
• Bulk inventory audits
• Admin and operations teams

Simply click Scan Barcode, trigger your scanner, and the barcode is captured instantly—no camera permissions or browser limitations.

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External Scanners on the Mobile App

For mobile users, ToolWorks allows you to switch from camera scanning to an external scanner in seconds.

Once enabled, your handheld Bluetooth scanner works seamlessly with the mobile app, making it ideal for:

• Field crews with gloves or PPE
• Low-light or outdoor environments
• Rapid tool issue and return workflows
• High-frequency scanning during audits

This is especially valuable for teams that already use rugged scanners and want consistent behavior across devices.

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Simple Setup, No Training Required

There is no complex configuration inside ToolWorks.

• Connect your scanner via USB or Bluetooth
• Enable “Use External Scanner” on mobile (if applicable)
• Scan as usual

Because scanners act like keyboards, most users are productive immediately—with little to no training.

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Designed for Real-World Tool Tracking

External scanner support fits naturally into ToolWorks’ broader asset management capabilities, including:

• Tool and equipment check-in / check-out
• Inventory audits
• Location-based tracking
• Barcode and QR code workflows
• High-volume operational environments

Teams can mix and match scanning methods—camera, QR code, or external scanner—depending on the task and environment.

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Key Benefits at a Glance

• Faster scanning for high-volume operations
• Supports USB and Bluetooth scanners
• Works on both web and mobile apps
• No proprietary hardware required
• Improved reliability over camera-only scanning
• Ideal for warehouses, tool rooms, and field teams

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One Platform, Multiple Scanning Options

ToolWorks gives you flexibility without compromise. Use your phone camera when it’s convenient, and switch to an external barcode scanner when speed and reliability matter most—all within the same system.

External Scanner Support is another step toward making ToolWorks the most adaptable and field-ready asset management platform available.