ToolWorks August 2025 Update
Smarter, Simpler, and More Secure
Start Tracking NowStaying efficient in the field and at the warehouse means having the right tools—and the right technology—to keep everything moving smoothly. At ToolWorks, we’ve taken another step forward this August by releasing updates that simplify the field experience, strengthen security, and give your team more flexibility in how they work.
From the streamlined Easy Mode for crews in the field, to mobile-friendly audits, customizable inventory labels, and smarter search, every enhancement is designed to solve real challenges our customers face every day. Let’s take a closer look at how these updates can help your team work faster, smarter, and with greater control.
Easy Mode: Simplicity for the Field
Managing tools on the job site shouldn’t be complicated. That’s why we built Easy Mode, a simplified interface designed for speed and clarity. Crews can now scan and check out tools instantly without navigating through extra menus or features they don’t need.
This update is especially helpful for teams rolling out ToolWorks for the first time, reducing the need for training while keeping productivity high from day one.
Smarter Search: Find What You Need, Faster
Searching for a tool in a large inventory can be frustrating when you don’t know the exact name or number. With our new extended search, you’ll get broader and more relevant results, even if your search term is incomplete or slightly off.
Whether you’re in the field or managing assets from the office, this improvement saves time and reduces the risk of errors—keeping projects running smoothly.
Field Audits: Accountability on the Job Site
Keeping track of tools and equipment across multiple sites is challenging, especially when audits require manual work or spreadsheets. The new Field Audit feature makes the process quick, accurate, and mobile-friendly.
Crews can now scan tools, adjust quantities, and log conditions right from their phones or tablets. For managers, assigning audits is easier than ever—whether to a foreman for a single site or across multiple locations in one step.
This not only improves accountability but also ensures accurate, up-to-date data to drive better decisions.
Custom Inventory Labels: Speak the Same Language
Every organization uses its own terminology. Now, with customizable inventory type labels, you can rename categories in ToolWorks to match your internal language.
Change "Consumables" to "Supplies," "Bulk" to "Materials," or anything else that fits your workflow. This small change goes a long way toward creating a more intuitive experience for your team and avoiding confusion in day-to-day operations.
SSO with Auto Onboarding: Streamlined Access for Teams
For growing organizations, onboarding new users shouldn’t be a bottleneck. With our enhanced Single Sign-On (SSO) integration, new users are now automatically onboarded when they log in for the first time.
This means less manual setup for IT admins and faster access for your teams—all while maintaining secure authentication and compliance with your organization’s security policies.
API Key Management: Secure, Flexible Integrations
As more customers integrate ToolWorks with their internal systems, secure access management has become critical. Our new API Key Management feature allows you to create multiple API keys, assign permissions, and revoke them when needed—all from within the platform.
This added layer of control ensures your integrations remain secure, scalable, and easy to maintain.
How to Get Started with August 2025 Features
| Step | Action |
|---|---|
| 1. Expand Access | Enable Easy Mode and Extended Search under Settings → Field Mode & Search Preferences. |
| 2. Customize Labels | Visit Settings → Configuration → Customize Inventory Type Labels to personalize your labels. |
| 3. Set Up Audits | Go to the Audits tab and delegate Field Audits to crew leads or foremen. |
| 4. Streamline Onboarding | Update your SSO configuration to enable auto onboarding under Admin → SSO Settings. |
| 5. Manage API Keys | Navigate to Admin → API Keys to create, assign, and manage integration tokens. |
Why These Enhancements Matter for Your Organization
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Improved Field Efficiency Easy Mode and Field Audit put tool management control directly in the hands of your crews—minimizing delays and maximizing effectiveness.
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Operational Accuracy Extended Search and Field Audit reduce errors by improving search results and ensuring accurate real-time tracking of tool condition and quantity.
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Enhanced Customization Custom Labels make ToolWorks feel native to your organization, reducing confusion and boosting adoption.
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Frictionless Team Onboarding SSO with auto onboarding means no more waiting for invites—your teams get operational access instantly, securely.
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Secure, Scalable Integrations API Key Management gives admins peace of mind while enabling seamless integrations—with permissions and revocations at their fingertips.
Summary of August 2025 Updates
- Easy Mode: Simplified UI tailored for field crews; quick scans, no distractions.
- Extended Search: Intelligent search expansion to locate tools faster.
- Field Audit: Mobile audits—scan, update quantity, record condition on-site.
- Custom Inventory Labels: Tailor terms like “Consumables” or “Bulk” to your organization’s language.
- Enhanced SSO + Auto Onboarding: Secure and automated team onboarding via SSO.
- API Key Management: Create, control, and revoke API keys with permission granularity.
Go Further with ToolWorks
Want help rolling out Easy Mode, customizing labels, or training your teams on these new updates? Visit our support portal or connect with your ToolWorks account rep.
Let ToolWorks elevate your tool management—one feature at a time.