Simple spreadsheet to track your tools, equipment, and inventory. Works with Excel and Google Sheets.
Pre-built columns to track everything you need. Customize as needed for your workflow.
Name or model of your tool or equipment
Type classification (Power Tools, Hand Tools, Safety, etc.)
Manufacturer serial or your internal ID
When the item was acquired
Original cost for depreciation tracking
Jobsite, warehouse, or vehicle assignment
Employee or team responsible for the item
Current state (New, Good, Fair, Needs Repair)
Most recent service or inspection
Additional details, warranty info, or comments
Clean, organized layout that's easy to use and customize
| Tool/Asset Name | Category | Serial Number | Location | Assigned To | Condition |
|---|---|---|---|---|---|
| DeWalt DCD791 Drill | Power Tools | DW-2024-0847 | Main Warehouse | Mike Johnson | Good |
| Milwaukee M18 Sawzall | Power Tools | MW-2023-1294 | Jobsite - Oak St | Sarah Chen | Fair |
| Stanley 25ft Tape Measure | Hand Tools | ST-2024-0023 | Truck #3 | Tom Rivera | New |
| Add more rows... |
Actual template includes all 10 columns with sample data and formatting
Get started in three simple steps
Click the Google Sheets button to copy directly to your Drive, or download the Excel file for offline use.
Add each tool or piece of equipment as a new row. Fill in as many columns as you need—start simple and add details over time.
Update locations, assignments, and conditions whenever items move. Regular updates keep your inventory accurate.
Ready to get started?
Spreadsheets are great for getting started, but they hit limits quickly as your team and inventory grow.
Every change requires someone to remember and manually update the sheet.
Multiple people editing causes conflicts. Who has the "real" version?
Updating a spreadsheet on your phone at a jobsite is painful.
No reminders for maintenance, no alerts when tools go missing.
ToolWorks gives you everything this template does—plus barcode scanning, mobile checkout, automated maintenance alerts, real-time sync, and AI-powered insights.
Need barcodes? Generate Free Barcodes or Create QR Codes for your inventory.