June 20, 2021
How to eliminate stock-outs, limit inventory build-up and fulfill orders on time with mobile dispatch
ToolWorks Mobile Dispatch Workflow
Complex construction requirements combined with technology advancements have driven a need for more specialized and expensive tools in almost every trade. As a result, companies now find that they also have to manage tool and equipment inventory, ensuring tool availability and attempting to keep utilization and productivity high.
This is where the trouble begins. Many well-meaning contractors have tried keeping list of equipments and tools using Excel or Access database and tried to maintain a sign-out list to track who has the asset. Unfortunately, keeping data up to date and in sync falls on the tool room personal, who are already busy fulfilling ever increasing tool orders.
Imagine getting list of tools required from Foreman on a piece of paper. Dispatch personal at tool room now has to find tools based on that list, write down tool identification number and quantity dispatched, and then duplicate those numbers in a Excel/Access desktop software by looking up exact tool inventory and entering the person checking out, and quantity checked out. This results in longer time to fulfill tool orders, which in turn requires hiring more tool room staff.
With mobile based integrated dispatch workflow solution, you can stream line the whole tool room operation. Dispatch personal is notified about pending tool order to be fulfilled on the mobile. They open the order and can see list of requested tools and their locations. Using mobile phones in-built camera, they locate the tool and scan to fulfill the order. Once order is fulfilled, they mark order as Ready for pick up right on the mobile. This whole process happens on mobile and syncs in real time and completely eliminates any duplicate data entry. Field personal also can see as tools are being fulfilled and get notified as soon as the order is ready for pickup.
Efficient Tool Cribs
Tool Cribs operations are one of the key back-office tasks that keep job site running smoothly. But too often, they are neglected and burden with tasks to maintain tool inventory and stock counts, in addition to regular tool orders field fulfillment. And they often get blamed for lost job hours due to not providing required tools on time. One of the unintentional consequence of this is that tool room manager will try to keep more inventory on hand then needed, but this leads to lot of surplus inventory that eventually has to be disposed off and could adversely impact bottom line.
When considering a solution for tool inventory management, pay special attention to mobile dispatching, and look for the following three elements:
- It must be integrated and require no duplicate data entry.
- It must sync data in real time.
- It must benefit the dispatch person to do it.
Whether you’re evaluating a tool management system or building your own process, place your focus and emphasis on how you can efficiently run tool room operations and how dispatch personnel can easily locate and fulfill required tool, limit surplus inventory and eliminate stock-outs!
To learn more about tool inventory software with mobile integrated dispatch, check out ToolWorks