6 Powerful Ways ToolWorks Saves Your Business Time
Start Tracking NowTool tracking and inventory management don’t have to be a drain on your resources. With the right platform, you can reduce waste, streamline workflows, and empower your team to get more done—faster. That’s where ToolWorks comes in.
ToolWorks isn’t just a tool inventory app. It’s a comprehensive, AI-powered tool tracking and inventory management solution designed for real-time visibility, automation, and productivity.
Here are six proven ways ToolWorks saves your business valuable time—every day.
1. Instantly Locate Tools and Equipment—From Anywhere
No more wasted hours digging through storerooms or messaging team members to find out where tools are. ToolWorks provides scan-time GPS tracking so you always know the exact location of your assets. Whether you’re managing tools across a single warehouse or multiple locations, ToolWorks updates your inventory the moment a tool is checked in, transferred, or used.
Pair this with barcode and QR code scanning, and you’ve got instant visibility and total control from your desktop, tablet, or smartphone. It’s like having a live digital map of your entire inventory—accessible 24/7.
2. Mobile Inventory Access: Manage On the Go
With the ToolWorks Mobile App, your team can manage inventory wherever they are—in the field, at the warehouse, or on the move. Field workers can assign tools, request transfers, check tool availability, or even log maintenance—all from their phone.
The Field Portal and mobile dashboard make it simple to take action in real time, avoiding miscommunication and delays caused by outdated spreadsheets or siloed systems.
3. AI Snap To Add: Add Tools in Seconds
Manual data entry is one of the biggest time sinks in inventory management. ToolWorks eliminates it with Snap To Add, a cutting-edge AI feature that lets you add tools to your inventory just by snapping a photo.
Snap To Add uses AI vision technology to automatically recognize tools and fill in relevant details—model, manufacturer, type—cutting your tool onboarding time to seconds while reducing errors and duplicate entries. It’s fast, accurate, and incredibly easy to use.
4. Automate Inventory Workflows to Run Leaner, Smarter
ToolWorks helps you align your physical processes with digital efficiency. Barcode/QR scanning enables lightning-fast check-in and check-out, while automated workflows like:
- Low stock alerts
- Scheduled maintenance
- Order tracking
- Digital purchase orders
- Expiration and warranty alerts
...ensure your inventory system practically runs itself. This not only reduces manual overhead but also helps prevent downtime caused by out-of-stock tools or overdue maintenance.
5. Eliminate Bottlenecks with Team-Wide Access
Relying on a single spreadsheet—or a single person—for inventory management creates huge bottlenecks. ToolWorks democratizes tool visibility so your whole team stays informed and empowered.
Even with a designated inventory lead, ToolWorks allows shared access to real-time data. Your crews can check availability, initiate transfers, or verify tool locations independently, removing reliance on gatekeepers and accelerating decisions across the board.
6. Say Goodbye to Time-Consuming Manual Counts
Thanks to real-time updates and alerts, ToolWorks dramatically reduces the need for full physical counts. Your inventory stays current because every action—check-out, transfer, return, or maintenance—is logged in real time.
Need to audit? Use the built-in stock audit tools to run quick spot checks or verify specific locations. ToolWorks lets you spend less time counting and more time doing.
Bonus: Tool Room on Auto-Pilot with Kiosk Mode
Running a high-traffic tool room? ToolWorks Kiosk Mode enables self-service check-in and check-out, reducing wait times and freeing up your staff. With features like badge scanning, barcode/RFID tracking, and condition reporting, your employees can get the tools they need without delay.
It’s like having a virtual assistant in your tool room—24/7.
About ToolWorks
ToolWorks is a modern, AI-powered tool tracking and inventory management software that works seamlessly across desktops, smartphones, and tablets. Whether you're managing tools, equipment, consumables, or materials, ToolWorks helps you track, manage, and organize inventory from anywhere.
Features That Save Time and Boost Productivity:
- AI Snap To Add tool recognition
- Barcode & QR code scanning
- AI Assistant for natural language inventory management
- Kiosk Mode for self-service check-in/out
- GPS and RFID tracking
- Low stock and maintenance alerts
- Multi-store transfers
- Audit-ready reporting
- Field-ready mobile app
Whether you're in construction, education, government, or facilities management, ToolWorks delivers the tools you need to succeed.
Ready to Save Time and Cut Costs?
Get started with a free two-week trial of ToolWorks and experience the time-saving power of smart, intuitive inventory management.